These terms tell you the rules for using our website – “our site”
Click on the links below to go straight to more information on each area:
Who we are and how to contact us:
Our site is a site operated by Younion (“We”). We are registered in England and Wales.
Younion Consulting is a limited company.
To contact us, please email info@younion.co.uk
By using our site you accept these terms:
By using our site, you confirm that you accept these terms of use and that you agree to comply with them.
If you do not agree to these terms, you must not use our site.
We recommend that you print a copy of these terms for future reference.
There are other terms that may apply to you:
These terms of use refer to the following additional terms, which also apply to your use of our site:
Our Privacy Policy – below – which sets out the terms on which we process any personal data we collect from you, or that you provide to us. By using our site, you consent to such processing and you warrant that all data provided by you is accurate.
Our Cookie Policy – below – which sets out information about the cookies on our site.
We may make changes to these terms:
We amend these terms from time to time. Every time you wish to use our site, please check these terms to ensure you understand the terms that apply at that time.
We may make changes to our site:
We may update and change our site from time to time.
We may suspend or withdraw our site:
Our site is made available free of charge.
We do not guarantee that our site, or any content on it, will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of our site for business and operational reasons. We will try to give you reasonable notice of any suspension or withdrawal.
You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.
Our site is only for users in the UK:
Our site is directed to people residing in the United Kingdom. We do not represent that content available on or through our site is appropriate for use or available in other locations.
How you may use material on our site:
We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
You may print off one copy, and may download extracts, of any page(s) from our site for your personal use and you may draw the attention of others within your organisation to content posted on our site.
You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
Our status (and that of any identified contributors) as the authors of content on our site must always be acknowledged.
You must not use any part of the content on our site for commercial purposes without obtaining a licence to do so from us or our licensors.
If you print off, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
Do not rely on information on this site:
The content on our site is provided for general information only. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on our site. Although we make reasonable efforts to update the information on our site, we make no representations, warranties or guarantees, whether express or implied, that the content on our site is accurate, complete or up to date.
We are not responsible for websites we link to:
Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. Such links should not be interpreted as approval by us of those linked websites or information you may obtain from them.
We have no control over the contents of those sites or resources.
Our Responsibility for loss or damage suffered by you:
Whether you are a consumer or a business user:
We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors and for fraud or fraudulent misrepresentation.
Different limitations and exclusions of liability will apply to liability arising as a result of the supply of any products or services to you, which will be set out in the relevant contract that you enter into with us.
If you are a business user:
We exclude all implied conditions, warranties, representations or other terms that may apply to our site or any content on it.
We will not be liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:
– use of, or inability to use, our site; or
– use of or reliance on any content displayed on our site.
In particular, we will not be liable for:
– loss of profits, sales, business, or revenue;
– business interruption;
– loss of anticipated savings;
– loss of business opportunity, goodwill or reputation; or
– any indirect or consequential loss or damage.
If you are a consumer user:
Please note that we only provide our site for your private use. You agree not to use our site for any commercial or business purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
We are not responsible for viruses and you must not introduce them:
We do not guarantee that our site will be secure or free from bugs or viruses.
You are responsible for configuring your information technology, computer programmes and platform to access our site. You should use your own virus protection software.
You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.
Rules about linking to our site:
You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.
You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.
You must not establish a link to our site in any website that is not owned by you.
Our site must not be framed on any other site, nor may you create a link to any part of our site other than the home page.
We reserve the right to withdraw linking permission without notice.
If you wish to link to or make any use of content on our site other than that set out above, please contact us.
Which country’s laws apply to disputes?:
If you are a consumer, please note that these terms of use, their subject matter and their formation, are governed by English law. You and we both agree that the courts of England and Wales will have exclusive jurisdiction except that if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are resident of Scotland, you may also bring proceedings in Scotland.
If you are a business, these terms of use, their subject matter and their formation (and any non-contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England and Wales.
Privacy and Data Protection Policy:
We are committed to protecting and respecting your privacy.
This policy (together with our Terms of Use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting our site you are accepting and consenting to the practices described in this policy.
For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is Younion contactable via our registered address.
Privacy notice
We will collect personal information about you such as your name and address (“Personal Data”). We will be the Data Controller as defined under UK Data Protection legislation and regulations.
We will only process your personal data where we have a legal basis for doing so. This includes:- Where you have provided positive consent to the company
– Processing is necessary for the performance of a contract between you and the firm or to take steps to enter into a contract;
– Processing is necessary for compliance with a legal or regulatory obligation
– The company has a legitimate interest upon which the data may be processed. Any decision to process data on the basis of legitimate interest will be made on a case by case basis and in line with the guidance set out in UK Data Protection legislation.
We may disclose your Personal Data to other companies within the our companies and third parties which provide services in connection with the administration of your account.
We will disclose your Personal Information to any governmental, legal or regulatory body if required to do so by applicable law and regulation.
We may need to transfer your Personal Data to another country, in which case we will ensure that your Personal Data is afforded the same level of protection as is required under UK Data Protection legislation and regulations prior to sending your Personal Data.
We will otherwise keep your personal information confidential and never use it for any other purpose or pass your details to any third parties without your consent.
We will retain your Personal Data for no longer than is necessary to provide the services under the Terms and Conditions applicable to the account and to meet any legal or regulatory obligations that may apply.
You have a number of rights under the Data Protection laws, including:
1. the right to request a copy of the personal information we hold on you. When you request this information, this is known as making a Subject Access Request (SAR). In most cases, this will be free of charge, however in some limited circumstances, for example, repeated requests for further copies, we may apply an administration fee;
2. the right to have personal information we hold about you transferred securely to another service provider in electronic form;
3. the right to have any inaccurate personal information corrected;
4. the right to have any out of date personal information deleted once there’s no business need or legal requirement for us to hold it;
5. the right to object or restrict some processing, in limited circumstances and only when we don’t have legitimate grounds for processing your personal information;
6. the right to object to your personal information being used to send you marketing material. We will only send you marketing material where you’ve given us your consent to do so. You can remove your consent at any time.
If you have any questions regarding how the firm uses the data it collects please contact us.
If you are not satisfied with any aspect of how we have managed your data you have the right to complain to the Information Commissioners Office. For further details of your rights under the UK’s data protection legislation and regulation please contact the Information Commissioner’s Office at https://ico.org.uk/for-the-public/
By signing the application form, you consent to the use of your Personal Information for the purposes and on the terms set out above. You have the right to withdraw consent at any time.
Job applicant privacy:
If you are a job applicant, please refer to our Job Applicant Privacy Notice, which we have established in accordance with General Data Protection Regulation (GDPR). Below.
Cookies:
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookies policy – below.
Changes to our privacy policy:
Any changes we make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.
Contact:
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@younion.co.uk
COOKIES: Information about our use of cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
• Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
You can find more information about the individual cookies we use and the purposes for which we use them in the table below :
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Expiration: 2 years from set/update.
Used by Google Analytics. This cookie identifies unique visitors to our sites and it is updated with each page viewed. It records details of the number of visits made and how users spend their time on the sites during each visit.
This information helps us to understand how our websites are used so that we can provide a better user experience.
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Expiration: 30 minutes from set/update.
This cookie is used to track approximately how long users stay on our sites, as well as when a visit starts and ends.
This information helps us to understand how our websites are used so that we can provide a better user experience.
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Expiration: At End Of Session
This cookie is used to track approximately how long users stay on our sites, as well as when a visit starts and ends.
This information helps us to understand how our websites are used so that we can provide a better user experience.
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Expiration: 6 months from set/update.
This cookie stores the type of referral used by the visitor to reach our sites, whether via a direct method, a referring link, a website search, or a campaign such as an advertisement or an email link. It is used to calculate search engine traffic, the success of advertising campaigns and page navigation within our sites. The cookie is updated with each page view to our sites.
You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
JOB APPLICANT PRIVACY NOTICE
Introduction
We are aware of our obligations under the General Data Protection Regulation (GDPR) and are committed to processing your data securely and transparently. This privacy notice sets out, in line with GDPR, the types of data that we hold on you as a job applicant. It also sets out how we use that information, how long we keep it for and other relevant information about your data. This is a supplementary document to the Group Data Protection Policy, which is available upon request from the HR department.
This notice applies to external job applicants only.
Data controller details :
The Company is a data controller, meaning that it determines the processes to be used when using your personal data.
Data protection principles :
In relation to your personal data, we will:
• process it fairly, lawfully and in a clear, transparent way • collect your data only for reasons that we find necessary for prospective employment • only use it in the way that we have told you about • ensure it is correct and up to date • keep your data for only as long as we need it • process it in a way that ensures it will not be lost, destroyed or used for anything that you are not aware of or have consented to (as appropriate)
How we collect your data :
We may collect data about you in a variety of ways including the information you include in a CV, a job application covering letter/email, or notes made by our recruiting managers or HR during a recruitment interview. If you are successful during the recruitment process other information will be collected directly from you when you complete forms ahead of the start of your employment.
In some cases, we will collect data about you from third parties, such as employment agencies, former employers when gathering references or credit reference, identity and criminal record check agencies.
Personal data is kept in both hard and soft copy files within the Company’s HR and IT systems.
Types of data we process :
We may hold many types of data about you, which may include:
• your personal details including your name, address, email address and phone numbers • information included on your CV and pre-employment documentation including references, education, qualifications and employment history • recruitment assessment documentation such as interview notes or test results • documentation relating to your nationality and right to work in the UK which may include your photograph • whether or not you have declared a disability.
Why we process your data :
We have a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims. In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, we are required to check a successful applicant’s eligibility to work in the UK before employment starts.
Younion also processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
If you are unsuccessful in obtaining employment, your data will not be used for any reason other than in the ways explained in relation to the specific application you have made. However, we may seek your consent to retain your data in case other suitable job vacancies arise in the Company which may be of potential interest to you. You are free to withhold your consent to this and there will be no consequences for withholding consent.
Special categories of data :
There is certain data which falls within the subject of Special Category Data which includes data relating to your:
• health • sexual orientation • race • ethnic origin • political opinion • religion • trade union membership and • genetic and biometric data.
Data regarding health or medical conditions that is collected as part of the onboarding process may be processed for the following purposes: • performing or exercising obligations or rights of you or the Company under employment law, such as not to discriminate against you or dismiss you unfairly, for example in order to establish whether any reasonable adjustments may need to be made to assist you in performing your duties. • establishing, exercising or defending legal claims
Where we process other special categories of personal data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is done for the purposes of equal opportunities monitoring. Data that we use for these purposes is anonymised or is collected with your express consent, which can be withdrawn at any time. You are entirely free to decide whether or not to provide such data and there are no consequences of failing to do so.
Criminal conviction data :
As a regulated employer, we have an obligation to ensure the fitness and propriety of our employees in order to comply with our regulatory obligations. We therefore carry out criminal and financial record checks and this data will usually be collected as part of pre-employment screening, however, may also be collected during your employment.
If you do not provide your data to us :
One of the reasons for processing your data is to allow us to carry out an effective recruitment process. Whilst you are under no obligation to provide us with your data, we may not able to process, or continue with, your application.
Sharing your data :
Your data will be shared with colleagues within the Company where it is necessary for them to undertake their duties with regard to recruitment. This includes, for example, the HR department, hiring managers responsible for screening your application and interviewing you, the IT department where you require access to our systems to undertake any assessments requiring IT equipment.
In some cases, we will collect data about you from third parties, such as employment agencies, former employers when gathering references or credit reference, identity and criminal record check agencies.
In order to complete recruitment assessments, we may share your personal data with third parties, for the purposes of psychometric testing for example.
We do not share your data with bodies outside of the European Economic Area.
Protecting your data :
The organisation takes the security of your data seriously. The organisation has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.
Where the organisation engages third parties to process personal data on its behalf, they do so on the basis of written instructions, under a duty of confidentiality and with obligations to implement appropriate technical and organisational measures to ensure the security of data.
How long we keep your data for :
In line with data protection principles, we only keep your data for as long as we need it for and this will depend on whether or not you are successful in obtaining employment with us.
If your application is not successful and we have not sought consent, or you have not provided consent upon our request to keep your data for the purpose of future suitable job vacancies, we will keep your data for six months once the recruitment exercise ends.
If we have sought your consent to keep your data on file for future job vacancies, and you have provided consent, we will keep your data for up to 12 months once the recruitment exercise ends. At the end of this period, we will delete or destroy your data, unless you have already withdrawn your consent to our processing of your data in which case it will be deleted or destroyed upon your withdrawal of consent.
If your application is successful, your data will be kept and transferred to the systems we administer for employees. We have a separate privacy notice for employees, which will be provided to you upon an offer of employment.
Automated decision making :
No decision will be made about you on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.
Your rights in relation to your data :
The law on data protection gives you certain rights in relation to the data we hold on you. These are:
• the right to be informed. This means that we must tell you how we use your data, and this is the purpose of this privacy notice • the right of access. You have the right to access the data that we hold on you. To do so, you should make a subject access request. You can read more about this in our Group Data Protection Policy which is available upon request from our HR department
Job Applicant Privacy Notice:
• the right for any inaccuracies to be corrected. If any data that we hold about you is incomplete or inaccurate, you can require us to correct it • the right to have information deleted. If you would like us to stop processing your data, you have the right to ask us to delete it from our systems where you believe there is no reason for us to continue processing it • the right to restrict the processing of the data. For example, if you believe the data we hold is incorrect, we will stop processing the data (whilst still holding it) until we have ensured that the data is correct • the right to portability. You may transfer the data that we hold on you for your own purposes • the right to object to the inclusion of any information. You have the right to object to the way we use your data where we are using it for our legitimate interests • the right to regulate any automated decision-making and profiling of personal data. You have a right not to be subject to automated decision making in way that adversely affects your legal rights.
Making a complaint :
The supervisory authority in the UK for data protection matters is the Information Commissioner (ICO). If you think your data protection rights have been breached in any way by us, you are able to make a complaint to us or to the ICO.